REGULAR MINUTES
TOWNSHIP OF MACDONALD, MEREDITH & ABERDEEN ADDITIONAL
TUESDAY, SEPTEMBER 4, 2007
7:00 P.M. COUNCIL CHAMBER
Acting Mayor: Lynn Orchard (Lynn Watson-absent)
Council: Lee Mason, Jean Robbins, Shelly Bailey
Staff: Lynne Duguay, Donny Cameron, Janice Catling, Cindy Findlay
Delegations: Sandra Greef-CEMC
1. Call to Order
#07-408
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we open our Regular Council Meeting at 7:00 p.m.”
CD.
2. Declaration of Pecuniary Interest
3. Minutes of Previous Meeting & any other meetings to be adopted by Council
#07-409
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that the Minutes of Council held on August 21, 2007 be accepted as presented.”
CD.
4. Action Items from the Minutes
5. Staff & Committee Reports
a) Road Supervisor
-Seniors Complex Parking Lot Paving Date
The week of Sept. 10-14
-MTO Letter-Hwy 17 4-lane Project Update
We received a letter from the MTO addressing outstanding issues from our Hwy 17 4-lane tour in August.
#07-410
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we accept MTO’s proposal to pave Watson Road between Hwy 17 existing and Hwy 17 4-lane based on a 2/3 MTO and 1/3 Twp. cost share basis and budget for this to be done in 2008.”
CD.
#07-411
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that MTO provide justification of why there is only 2 streetlights at the Hwy 638 and Watson Road intersections on the Hwy 17 4-lane.”
CD.
-Garden River Letter-Rescind Motion #07-77 from the Feb. 20 Regular Council Meeting due to receiving new information
#07-412
Moved by: Lee Mason
Seconded by: Shelly Bailey
“RESOLVED that we rescind motion #07-77 dated Feb. 20, 2007 in regard to the numbering of existing Hwy 17 once the new Hwy 17 4-lane is open. No consultation was held by MTO in this decision making process and new information as well as local concern has transpired since this date.”
CD.
#07-413
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we support Garden River First Nation Band Council Resolution #B2007-2008-26 and strongly disagree to the naming of Hwy 638 from existing Hwy 638- Hwy 17 intersection to City Limits (S.S.M.) Trunk Road.”
CD.
September 4, 2007
#07-414
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we authorize the Clerk to contact MTO and request a joint meeting with us and Garden River to discuss further the numbering of existing Hwy 17 once the Hwy 17 4-lane is opened.”
CD.
-Roberts Bridge
Leave the McCarrel Lake Road Alignment in the Class Environment Assessment and Clerk to instruct Marshall Thompson from Tulloch to send letters to Mr. Ross and Mr. Meating as suggested.
-Morgan’s Driveway-Cloudy Lake Road-Map
#07-415
Moved by: Shelly Bailey
Seconded by; Jean Robbins
“RESOLVED that we allow Mr. Morgan to build a driveway which will have a very minor encroachment of the North end of municipal roadway identified as Pleasant Drive which is unopened.”
CD.
-Headrick Ditch-Engineer Appointment
Clerk to receive more information from OMAFRA in regard to engineers for next meeting
-Township of Laird Request-Cloudy Lake Road Update
Both Road Supers met to discuss. We will discuss further in spring with Twp. Laird
-Iron River Road
A skidder has been abandoned just beyond where the turn around is for the plow. Clerk to send letter to have removed before winter works begins.
-Gravel from Gilbertson’s
Road Super spoke with other municipalities and felt the quality of gravel was a little lower this year but was still okay. We will pay the bill.
-Streetlights-Why only 1 at Intersections
See above
Donny brought a request for work to be done.
-base on grader at Environment Centre needs to be repaired
-flower bed at Tennis Courts needs timber replaced (was discussed in spring)
-flower bed at Dinelle’s needs to have 1 board replaced
-Donny to take a look and report back to Council-have site meeting if required.
b) Leisure Services Coordinator
-Summer Programs-Update
Adult Co-ed ball League went well
-Sportsplex Committee Report
No meeting yet.
-Canteen Position
Has been posted.
-Arena Caretaker Posting
Has been posted.
-NEORA Conference-September 10-14
#07-416
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we authorize Brenda Barbarie to attend the NEORA conference in Hearst from Sept. 11-14. and cover Expenses and per diem.”
CD.
-Family Day-August 25th-Report
103 kids attended-down from last year but everything went great.
-Soap Box Derby-Report
Great turn out this year. Child Care Algoma partnered with us this year and provided the pizza etc.
-Loon Dollar Park
Councillor Robbins looking for ideas to prevent damage to the brick walkway into the park where transports have been running over it. Maybe so sign stakes with reflectors might work.
September 4, 2007
-Volunteer Sault Ste. Marie & Volunteer Resource Group Luncheon.
#07-417
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we authorize the Leisure Services Coordinator attend a Professional Development Session on “Community Involvement” on Friday Sept. 21 hosted by Volunteer Sault Ste. Marie & Volunteer Resource Group. Cost $8.00.”
CD.
c) Fire Chief
-Fire Ban Restrictions Lifted
-Update on Pumper-Govenor update
#07-418
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we request Asphodel to come here to do the wiring on the pumper in order for the governor to operate properly.”
CD.
-Antenna
Dispatch is moving to the new Emergency Building in S.S.M. (old MTO building) and we will need to put in a new antenna up. December is when the move to the new building will take place. Fire Chief to get more information.
d) Treasurer’s Report
e) Planning Board
f) Police Services Board
Next Meeting Sept. 17, 2007 7:00 p.m.
g) Algoma District Services Administration Board
h) Algoma District Municipal Association
-Sept. 22 in Prince.
#07-419
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we authorize Mayor Watson, Councillor Robbins and Councillor Orchard to attend the Sept. 22 ADMA Symposium in the Township of Prince from 12:30-4:00 p.m...”
CD.
i) Landfill/Recycling
-Computer Monitors at Landfill
There is a fee to dispose of computer monitors at Clean North in the Soo. Clerk to see if Hazardous Waste Deport will take them. Echo Cycle can discuss and make recommendation to Council if we should charge for them, stop taking them, or take them and absorb the cost of disposing of them.
j) Sewer and Water
-RBC Repairs Report
#07-420
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we authorize Kresin Engineer to proceed with the arrangements for repairs to RBC #3. Overall cost to be approximately $23,562.25 + GST.”
CD.
-S/W Hwy 17 Extension Meeting Scheduled for Sept. 11
-PUC Quarterly Meeting Report
See Report
-Sewage Sludge Removal
#07-421
Moved by: Shelly Bailey
Seconded by: Jean Robbins
“RESOLVED that we hire Karhi Contracting for the removal of the sewage sludge from our Environmental Plant in the amount of $140.00 per load. To be transported to the Hilton Beach Landfill Site.”
CD.
September 4, 2007
#07-422
Moved by: Lee Mason
Seconded by: Shelly Bailey
“RESOLVED that we pay a fee of $150.00 per load of sewage sludge to the Village of Hilton Beach to be disposed of at their landfill.”
CD.
#07-423
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we authorize the Clerk to make arrangements for sewage sludge disposal in October as well as May of each year as recommended by PUC.”
CD.
6. Delegations
8:00 p.m. Sandra Greef-CEMC
Sandra did a report on the Rural and Ready Conference that was held in Sault Michigan on August 21. Excellent Conference. Sessions on how Emergency Responders make decisions in the first 7 seconds, Repetitive Training, Great Lakes Border Health Initiative, Hurricane Katrina-Coast Guard Report etc. Also discussed our Fall training session on a Pandemic Situation. She will also be doing more public education with the kids during Fire Prevention Week with the Fire Chief. At our next Public Meeting Sandra will do a session of 48 hours Survival Kit.
7. By-laws
07-1571 Sale of Lot 33 H-779-Sale to Barry Thomas
07-1577 Provincial Offences Officer
8. Old Business
9. New Business
a) Township Website
Councillor Mason has been working on updating our website and is looking for input from everyone to finalize some of the areas.
Public Meeting booked for Wednesday October 17, 2007 at 7:30 p.m.
b) Passport Office in Sault Ste. Marie
#07-424
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we support a Passport Office being located in Sault Ste. Marie.”
CD.
c) Meet with Garden River Council on an Annual Basis
#07-425
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we authorize the Clerk to make arrangements with Garden River Council to meet with us on an annual basis to discuss mutual concerns. Clerk to arrange location.”
CD.
d) East Algoma Chiefs, Mayors and Reeves Meeting-Next Meeting Thurs. Sept. 6 in Elliot Lake. Membership Fee?
#07-426
Moved by: Lee Mason
Seconded by: Jean Robbins
“RESOLVED that we authorize Councillor Orchard to attend the East Algoma Chiefs, Mayors and Reeves Meeting in Elliot Lake on Sept. 6, 2007.”
CD.
September 4, 2007
e) OP#2007-1 Official Plan Amendment Public Hearing October 2-Rod Jarrett
Provided information to Council on this Official Plan Amendment
f) #07-427
Moved by: Shelly Bailey
Seconded by: Jean Robbins
“RESOLVED that we go into committee to discuss personal matters about an identifiable individual, including municipal of local board employees at 9:55 p.m...”
CD.
#07-428
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we come out of committee at 10:16 p.m. and continue our Regular Council Meeting.”
CD.
#07-429
Moved by: Jean Robbins
Seconded by: Shelly Bailey
“RESOLVED that we extend Eric Kelly’s contract to Dec. 31, 2007”
CD.
g) Building Permits
10. Presenting, Referring or Passing of Accounts
11. Correspondence
12. Mayor & Councillors Comments
Councillor Mason had a tour of the Environment Centre on Friday and thought it was very informative.
#07-430
Moved by: Shelly Bailey
Seconded by: Lee Mason
“RESOLVED that we pass by-law #07-1580 being a by-law to confirm the proceedings of the meeting of Council held on September 4, 2007.”
CD.
#07-431
Moved by: Lee Mason
Seconded by: Shelly Bailey
“RESOLVED that this Council shall now adjourn to September 18, 2007 at 7:00 p.m. or until the call of the chair.”
CD.
THAT these minutes be accepted this_________day of__________2007
_________________________ _________________________
ACTING MAYOR CLERK ADMINISTRATOR