REGULAR MINUTES
TOWNSHIP OF MACDONALD, MEREDITH & ABERDEEN ADDITIONAL
TUESDAY, JULY 17, 2007
7:00 P.M. COUNCIL CHAMBER
Mayor: Lynn Orchard, Lynn Watson (working, arrived 9:30)
Council: Lee Mason, Jean Robbins, Shelly Bailey (absent)
Staff: Lynne Duguay, Donny Cameron, Cindy Findlay, Brenda Barbarie, Janice Catling
1. Call to Order
#07-358
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we open our Regular Council Meeting at 7:00 p.m.”
CD.
2. Declaration of Pecuniary Interest
3. Minutes of Previous Meeting & any other meetings to be adopted by Council
#07-359
Moved by: Lee Mason
Seconded by: Jean Robbins
“RESOLVED that the Minutes of Council held on July 3, 2007, be accepted as presented.”
CD.
4. Action Items from the Minutes
5. Staff & Committee Reports
a) Road Supervisor
-Farm Tractor Update
Tractor and Cab is in and will be delivered this week as soon as the disc mower is in.
-Seniors Complex Parking Lot Paving Tender
Manholes and valves have to be lifted prior to paving.
#07-360
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we tender for the paving at the Seniors Complex parking lot to be submitted by Friday Aug. 17, 2007 at 5:00 p.m.”
CD.
-Calcium Update
All the calcium is completed. Next year consider getting all flake and no liquid.
-Discussion on Ministers July 16 Visit
Visit went very well. We accomplished some things, MTO looking at car pool, paving of Watson Rd from patrol yard to Hwy 17 4-lane, Government Rd signage and guard rail request, Findlay Hill-where do we put snow and snowmobile culvert ventilation. Minister committed to a merge lane traveling east from existing Hwy 17 onto new 4-lane, this will be done under a separate contract. Also committed to commencing an Environmental Assessment for an overpass at Hwy 638 and Hwy 17 4-lane intersection. All municipal roadwork requested does fall under her mandate. All municipal roads will be brought back to the same or better condition they were before the construction. We will be receiving a summary letter from Larry Lambert from Thunder Bay MTO and when we receive this we will go from there.
#07-361
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we request the dip between the railroad tracks and Hwy 17 4-lane on Watson Road be filled in and compacted prior to Class A paving being done.”
CD.
July 17, 2007
-Snowmobile Culvert- Comments from President of OFSC
Received phone call from president of OFSC stating that the culvert we have is probably one of the best in the province. He is not aware of any snowmobile culverts that have ventilation. Most culverts that go under 4-lanes open up in the median rather than being continuous.
-Cottage Rd Report-GLP Meeting
We met with Jennifer Rose from GLP and she made a commitment that GLP would assist us with the repairs of Cottage Road by purchasing gravel. Contact and arrangements to be made with Road Super.
-Government Road Letter
Received a letter of concern from property owners along Government Road with the sharp corner, lack of signage and speed. This has been forwarded to MTO and Tulloch.
b) Leisure Services Coordinator
-Playground Equipment Update
No word on installation date yet.
-Summer Programs-Update
Swim Program has been completed with 24 kids participating.
Sports Camp is going on this week with 15 kids registered.
Watermania takes place next week. Registrations going well.
-Remembering the Orangemen Day-July 8 Report
This was an excellent event with 31 people taking part.
-Arena Committee Report
#07-367
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we proceed with renovations for change rooms at Sportsplex based on recommendations made by the Sportplex Committee.”
CD.
c) Fire Chief
-Damage Report on #10
Fire Chief presented report on damage to #10 Pumper Truck
#07-362
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we authorize Fire Chief to order a rear right door & runners for roll out tray for #10 from C-Max Transportation Equipment cost $1,550.00 + tax, shipping & installation.”
CD.
-Pump Test Update
Pump passed, Govenor did not.
-SCBA July 26 Testing
Fire Chief will be taking 5 units at a time to be serviced at a time in SSM in July
d) Treasurer’s Report
e) Planning Board
f) Police Services Board
g) Algoma District Services Administration Board
h) Algoma Manor
Councillor Robbins reported that the Algoma Manor has been approved for 96 beds instead of 90 beds
i) Algoma District Municipal Association
j) Landfill/Recycling
-July 5 Echo Cycle Meeting Report
Reusable Bags to be ordered and will take 12 weeks to come in.
k) Sewer and Water
-PUC Report
Clerk reported that all items relating to the MOE Inspection report have either been dealt with or will be listed in a letter to MOE on how they will be dealt with by July 31.
July 17, 2007
-Sale of Water
#07-363
Moved by: Lee Mason
Seconded by: Jean Robbins
“RESOLVED that we pay Janice Catling $12.00 to supervise each taking of water from the hydrant at the Fire Hall which has been purchased from the township and a receipt produced.”
CD.
-S/W Hwy 17 Extension Report from Kresin Engineer
Received report from Kresin Engineer for s/w extension costs. Extremely expensive. Clerk to requests costs for just water. To be discussed further.
6. Delegations
7. By-laws
07-1571 Sale of Lot 33 H-779-Sale to Barry Thomas-deferred
8. Old Business
9. New Business
a) Tax Recovery Group
#07-364
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we authorize the Clerk to proceed with an agreement with Tax Recovery Group for GST refund.”
CD.
b) Sault Area Hospital Foundation Capital Campaign Recognition
c) FONOM-Northern Summit-Oct 19 & 20 2007
d) CEMC Training
#07-366
Moved by: Jean Robbins
Seconded by: Lee Mason
“RESOLVED that we authorize CEMC Sandra Greef to register for the CEMC Course in North Bay November 13th – 16th. No registration fee and pay per diem, transportation & accommodation.”
CD.
e) #07-365
Moved by: Lee Mason
Seconded by: Jean Robbins
“RESOLVED that we authorize CEMC Sandra Greef and Alternate Lynne Duguay to attend a “Rural and Ready” Emergency Preparedness in a rural border community on August 21 & 22 at Lake Superior State University. No charge.”
CD.
f) Cows on Maple Leaf Road Report & Discussion
Returned to owner on Friday July 13.
g) TODS Signs
More information to come
h) Murals at Environment Centre
To be discussed further in 2008
Mayor Watson arrived at 9:30 and assumed the Chair
i) Business Group Meeting July 10, 2007 Report
July 17, 2007
#07-368
Moved by: Jean Robbins
Seconded by: Lynn Orchard
“RESOLVED that we authorize the Clerk to set up a meeting with Garden River Chief & Council to discuss issues with the Hwy 17 corridor once the new Hwy 17 4-lane is opened.”
CD.
j) Mayors Meeting Thursday July 5, 2007 Report
David Court from ADSAB did a presentation on ODSP which was very informative. A motion is to be sent to all municipalities in support of the Provincial government resuming responsibility for this.
k) Building Permits
CBO Glen Irwin provided a report on a garage on Watson Rd.
10. Presenting, Referring or Passing of Accounts
#07-369
Moved by: Jean Robbins
Seconded by: Lynn Orchard
“RESOLVED that we authorize the Treasurer to pay all invoices for June 2007:
Invoices: $237,836.99
Payroll: $19,062.59
Total $256,899.58.
CD.
#07-370
Moved by: Lynn Orchard
Seconded by: Jean Robbins
“RESOLVED that we authorize Councillor Mason to attend an ADNET presentation on cellular and internet service in the Algoma District on Thursday July 19, 2007 10:00 a.m. in the Sault College Board Room.”
CD.
11. Correspondence
a) United Counties of Stormont, Dundas and Glengarry-Farm Tax Rebate
#07-371
Moved by: Lee Mason
Seconded by: Jean Robbins
“RESOLVED that we support the United Counties of Stormont, Dundas and Glengarry in requesting the Province to separate the Farmland and Managed Forest component from the Ontario Municipal Partnership Fund; and establish a separate and distinct Provincial funding Program with 100% reimbursement to municipalities of their annual lost property tax revenue on farmland and managed forest properties.”
CD.
b) City of Owen Sound-Court Security
#07-372
Moved by: Jean Robbins
Seconded by: Lynn Orchard
“RESOLVED that we support the City of Owen Sound in requesting the Provincial Government fulfill its responsibility and pay for 100% of Court Security costs.”
CD.
c) Greater City of Sudbury-Bill 150
12. Mayor & Councillors Comments
Councillor Robbins suggested before seeking funding for an Environmental Assessment for the Boat Launch it needs to be determined which type of Environmental Assessment is required. Clerk to contact Tulloch for advice.
Mayor Watson suggested that dolomite be brought in to go on top of the cement slab at the time and temp sign. Rubber border can be put around the base and the stone placed on top.
July 17, 2007
The trees in front of the Environmental Centre need to be trimmed down to get rid of the dead part and let the new ones grow up from the bottom.
#07-373
Moved by: Lee Mason
Seconded by: Lynn Orchard
“RESOLVED that we pass by-law #07-1576 being a by-law to confirm the proceedings of the meeting of Council held on July 17, 2007.”
CD.
#07-374
Moved by: Lynn Orchard
Seconded by: Lee Mason
“RESOLVED that this Council shall now adjourn to August 21, 2007 at 7:00 p.m. or until the call of the chair.”
CD.
THAT these minutes be accepted this_________day of__________2007
_________________________ _________________________
MAYOR CLERK ADMINISTRATOR